Recover deleted info

[FBCMoyock]

A user accidentally deleted a place holder record that I use to track loose cash. all the giving has been assigned to envelope 99999. I tried to create a new record and assign it that number, but it says that it is reserved for internal use. Is there a way to transfer from 99999 to a different envelope number?
PCP online V11

[Zorak]

If you have a backup, we can tell you specifically which files would need to be restored.

[FBCMoyock]

Backup is from 7/21, I think I would lose to much data.

[NeilZ]

Backup is from 7/21, I think I would lose to much data.

Ouch ... that's true, envelope 99999 is an internal number used to capture any contributions when a person or envelope number is deleted.

I'm surprised the system allowed you to assign that number. Zorak, is that a bug ??

[FBCMoyock]

It did not allow me to assign the number, that's the problem. I would like to be able to transfer the data from 99999 to 1 but that doesn't seem to be an option.

[NeilZ]

It did not allow me to assign the number, that's the problem. I would like to be able to transfer the data from 99999 to 1 but that doesn't seem to be an option.

DOH .. I misread it.

OK ... there is a few things you can do, but it would involve some backtracking. This is one of the reasons I always recommend doing an PCPlus backup after entering contributions.

Before you start ... here's a question. Do you really need to know how much loose cash was given. I realize that it does help when during Stewardship and Budgeting time, but usually you can figure out an average of a few years to use for budget setting.

Think about that first, and if you don't need it, just create a new Mailing List and Personal Record to track the loose cash for the rest of the year.

We use Lucy Cash, with the church address and phone. In this way, any statements that may accidentally be mailed out, return back to the church, and an envelope number of 999 or 9999.

Then I'd remove the delete permissions from whomever deleted that record. IMHO, no record should be deleted without verification by another staff person.

However, if you need that data:

1. DO a backup now !! Store this away.
2. Restore from the last backup you have available. Yeah you may have lost a few weeks, but I suspect that the loose cash can be figured out from other reports.
3. Run a contribution statement for that Loose Cash envelope number. If you need individual week contributions, run a Full Fund Details report for the year If not, just use the Summary statement layout. Print that out.
4. Restore from the backup in Step 1.
5. Create the new Lucy Cash Mailing List and Personal Profiles, assign the 999 or 9999 envelope number.

Start entering the loose cash this coming Sunday. Keep the printed report for your records.

OK .. you're going to ask

Why don't I just enter the data from the report to reflect it under the Lucy Cash envelope number??

The reason is: If you add the amounts from the report to the system, you're doing to double the amounts listed under the Contribution Funds. That money has already been accounted for, even though it was transferred to the 99999 number. You really don't to show $2500 in the operating fund, when only $2250 was actually given, and the additional $250 is the entry you just made !!

[FBCMoyock]

Thanks for the info. Since I can get the total amount credited to 99999 from a contribution report, I'm just going to move forward. Thanks