User Support Forum

In this case, since you only have three funds, you don't need Fund Type.

That field allows organizations with much more complex contributions setup. For example, individually supporting many different missionaries or mission organizations, rather than having a single "Missions" fund, they have each missionary listed separately, then have a fund type of "Missions".

When you run reports, you could then just choose the Missions fund type.

Lee tabylee wrote:Thanks. That was fast.

We do support different missionaries but our system is not that complex, so you are recommending that we just use the contribution fund name.

Another concern of mine is for general fund, sometimes some members will indicate that their contribution will go to repair of church van. This is under general fund. Though the amount is not enough for these particular expense. Our pastor will sometimes ask us how much were the total contribution designated for church van.
How do we enter them?

If the Funds Accounting General Fund pays for the upkeep and repair of the van, but congregants wish to give to 'van repair', you can create a Contribution Fund that will create transactions that can post to the Funds Accounting general checking bank account and general Tithes and Offering income account.

In this way, you can track how much is coming in through Contributions, but you don't need to create a separate income account under your General Fund in Funds Accounting.

For example:
On Sunday, you receive a donation from Mr. Smith for $30 for Tithes & Offerings, and $10 for church van maintenance.

When entered in Contributions, it may look like this:
$30 to 100-Tithes
$10 to 300-Van Maintenance

When you post to Funds Accounting, the transaction would look like this:

$40 Debit to 01-1110-000 General Checking
$40 Credit to 01-4110-000 Tithes and Offerings.

You can run a report in Contributions to get the total given toward van maintenance.

However, while the amount given may not cover all the van upkeep, you should be tracking how much the van costs under Funds Accounting, so that you should have an expense account under Funds Accounting to cover van costs. If you do, you can then credit that account directly (instead of the Tithes and Offerings income account) if you want directly to show that costs are being offset by contributions.

Did I confuse you with this ??

Lee,

I remember the previous thread where you want to track the donations toward the car, but still have it all post in the same Funds Accounting fund.

You can use the three funds as you have listed: 101, 201, 301, then use the Designations to show what area the designations were for. There is a report that you can run against each designation, the Designated Contributions report, and get your totals for each designation. This may take a few minutes to run against each designation, but for your reporting requirements its worth the time it saves.

Then you can run the Funds Report to get your totals in each fund.

I run into cases where people give contributions that they want to go for various things that is under our General Operating Fund. I set up a donor restricted fund for those items in fund accounting. By doing this it tracks the amount that is given and then when you spend some of the money for the designated purpose, you can release the funds and PC will maintain an ongoing balance for those restricted funds. This way, the amount received will show up on the Income/Expense accounts printed under the accounting module.

There is a good tutorial on using donor restricted funds in a previous PC article. You can also print out a report for each restricted fund that will show how much was received and what it was spent on. If anyone ever asked how the money was spent, you should be able to show exactly where it went.

wms7328 wrote:I run into cases where people give contributions that they want to go for various things that is under our General Operating Fund. I set up a donor restricted fund for those items in fund accounting. By doing this it tracks the amount that is given and then when you spend some of the money for the designated purpose, you can release the funds and PC will maintain an ongoing balance for those restricted funds. This way, the amount received will show up on the Income/Expense accounts printed under the accounting module.

There is a good tutorial on using donor restricted funds in a previous PC article. You can also print out a report for each restricted fund that will show how much was received and what it was spent on. If anyone ever asked how the money was spent, you should be able to show exactly where it went.

You missed the previous discussion in Accounting. All the funds go into the general, mission or building funds, they don't want to 'restrict' any money, just want to see how much is coming in for each 'designation'.

Lee tabylee wrote:Hi Neil,

I have entered the contributions as your suggestion the three funds and put designations as needed but when I posted them and checked the report , it does not come out properly. So I uninstalled the program and deleted the file and re-enter the contributions in another way on trial basis. The reports are better but since I did the genfund on 101 gen fund reg , 102 genfund thanksgivings, 103 genfund car repair, the repair will reflect three cont fund name.

Lee,

I'm confused. What was wrong with the report ?? And exactly what do you mean when you said the repair will reflect three cont fund name ???