User Support Forum

I am new to my position as bookkeeper at a church. So I am trying to sort through a lot of things that were done before my time.

We have a building fund checking account. Starting in March all contributions are deposited into the main checking account and monthly a check is written for all "building fund" contributions. This check is then deposited into the "building fund" checking account.

Before March, checks for the building fund were being held out and deposited separately into the "Building Fund" checking account.

The problem is, I can't find a record of these previous deposits from January & February in the "Fund Accounting" module.

When I started to do a little research, I found that all of the contributions were entered in the Contribution Module, but posted to "Print an Accounting Report". So it doesn't look like anything has been posted the the "Fund Accounting" module to make it possible to balance this checking account.

Since the contributions have already been posted in the Contribution Module, how can I get the deposits to appear on the "Fund Accounting" side?

Can I enter journal entries dating back to January debiting the Building Fund Checking and crediting the Building Fund Income Account?

Thank you for all of your help!

Mindy

lakesidechurch wrote:I am new to my position as bookkeeper at a church. So I am trying to sort through a lot of things that were done before my time.

We have a building fund checking account. Starting in March all contributions are deposited into the main checking account and monthly a check is written for all "building fund" contributions. This check is then deposited into the "building fund" checking account.

Before March, checks for the building fund were being held out and deposited separately into the "Building Fund" checking account.

The problem is, I can't find a record of these previous deposits from January & February in the "Fund Accounting" module.

When I started to do a little research, I found that all of the contributions were entered in the Contribution Module, but posted to "Print an Accounting Report". So it doesn't look like anything has been posted the the "Fund Accounting" module to make it possible to balance this checking account.

Since the contributions have already been posted in the Contribution Module, how can I get the deposits to appear on the "Fund Accounting" side?

Can I enter journal entries dating back to January debiting the Building Fund Checking and crediting the Building Fund Income Account?

Thank you for all of your help!

Mindy

Yes, you would have to do manual entries to reflect the deposits. To make sure that it doesn't happen again, you should make sure that the Building Fund Contribution Fund in the Contribution Module is setup to point to the correct income and checking accounts so that all you'll have to do is post one time for all contributions. You can check this by going into the Contributions Module and select Maintain List of Contribution Funds and then locate the fund in the list. Once you're sure you're setup properly, you can post the contributions and the system will then make the proper entries once you verify and post the transactions on the Funds Accounting side.

Hope this helps.

Thank you so much!

Mindy