User Support Forum

28th May, 08

A member who contributed towards thites & offerings by cheque was duly credited for the amount.

However the cheque has been returned by the bank as " NSF "

Can someone plese tell me how to correct this entry and reverse the
entry posted to members envelope number!

Thanks

Osvaldo De Souza

To reverse a posted contribution, go to Contributions > Enter Contributions and use the same date, fund, cheque number, etc. to enter a negative contribution that matches the original entry that was returned as NSF.

Amount: -75.00

This will post over to Fund Accounting the same way as a normal contribution would.

29th May, 08

Hi Zorak

Thanks for your advice.

However, the individual who is entering the contributions is doing this on a seperate computor using version 8 and all our accounting transactions are being done in a seperate computor using version 9.

They have been following this process for a long time and I have just taken over to help in bookkeeping.

Since both the computors are not linked what is the next step to take to
ensure my reconcilliation is balanced for that month.


Regards

Osvaldo

oztheguitarman wrote:29th May, 08

Hi Zorak

Thanks for your advice.

However, the individual who is entering the contributions is doing this on a seperate computor using version 8 and all our accounting transactions are being done in a seperate computor using version 9.

They have been following this process for a long time and I have just taken over to help in bookkeeping.

Since both the computors are not linked what is the next step to take to
ensure my reconcilliation is balanced for that month.


Regards

Osvaldo

FWIW ... you can upgrade your version 8 computer with version 9 under the Powerchurch license so that you are both on the same version.

Once that is done, the contributions person can then POST the contributions to a file, which you can then import. However, the easiest way to do this is to network the two machines If they are both in the same location.

This would involve merging the databases, but that can be easily done since one is only accounting, and the other membership and contributions.

If people are worried about access, there is a very good built in system to keep unauthorized persons from areas they should not be in.

However, in your current case, you should have the Contributions person put in the reversing entry in Contributions. They should first post any current contributions in the system the way its done normally (not knowing the type of posting action taken, I cannot give any advice here). After that, they should enter the reversing entry, then again post by printing out an Accounting Report. This report will list the Credit and Debit accounts you need to enter the reversing transaction for. You should also be given the month the original contribution was entered, so that you can correct that month's entries.

Hope this helps.