Deleting contributions

[dchannell1]

I have entered a deposit/contributions twice, is there a way to delete an entire deposit or do I have to go to each individual a delete the contribution?

Thanks
David

[NeilZ]

I have entered a deposit/contributions twice, is there a way to delete an entire deposit or do I have to go to each individual a delete the contribution?

Thanks
David

Which version of Powerchurch are you using ??

Unfortunately, I suspect that if the date they were entered was the same, the only way is to go through each and REVERSE the contribution.

If they've not yet been posted, its very easy to do, just go to the Modify Unposted Contributions list and delete the duplicates. However, I suspect they've already been posted to Contributions. If use the Post to Funds Accounting posting options, there are additional steps I'll get into below.

If you're using v10.4 or earlier, you'll have to go and reenter each contribution for each envelope, listing the amount for each contribution fund, but you'll enter the contribution amount as a negative number.

However, in v11 and higher, you can access the View Posted Contributions, look up each contributor, find the duplicate entry, and click on the Reverse button.

In either case, what you're doing is creating the reversing transaction for the system, so when you Post Contributions, the system will update the records properly.

Now ... about Funds Accounting:

As I mentioned, if the Treasurer has not yet posted transactions in Funds Accounting, you can have them delete the duplicate deposit from the Unposted Transactions list. When you go to Post Contributions you would use the Only Update the Contributions Module posting option. This will update the Contributions database, and NOT create any transaction for Funds Accounting.

However, if that duplicate depost was posted in Funds Accounting. You will want to post the Contributions using the Update Funds Accounting option. The system will properly update the Contributions database, but also create the proper transaction for Funds Accounting to [i[reverse[/i] the deposit. All the Treasurer needs to do is post that new transaction from Contributions and the system will be corrected.

Hope this helps.

However, if both de