Recording Reimbursements

gkenney · Post by **gkenney** » Sun Mar 15, 2009 5:58 pm

What is the best way to record reimbursements? Thanks, Gene

JohnDMeyers · Post by **JohnDMeyers** » Mon Mar 16, 2009 11:00 am

short answer:
CR general checking
DB expense account for whatever the reimbursement is for

longer answer:
We use a form for reimbursements where the person seeking the reimbursement writes down the amount, staples a receipt, and indicates what expense line item the reimbursement is for. (this assumes they have to check with person in charge of that line item before hand).

The person in charge of that particular line item must sign-off on the reimbursement before our bookkeeper can cut a check. The person-in-charge is typically either one of the pastors, or ministry head.

Hope that makes sense.

gkenney · Post by **gkenney** » Thu Mar 19, 2009 2:09 pm

Thanks, for the previous reply.
How do you handle cashing an reimbursement check for the person in PowerChurch? Some people do not have a bank account to cash the check, but we always write a check for the paper trail. gkenney

JohnDMeyers · Post by **JohnDMeyers** » Thu Mar 19, 2009 2:14 pm

You could make the check out to "cash", which makes it easier for the recipient to walk into any bank to cash the check.

We don't use petty cash in our church, but if you do, you could use petty cash to reimburse the person, and use the check to reimburse petty cash.

Maybe there are other thoughts on this.