User Support Forum

I am wondering if anyone else has run across this before. I am entering invoices into AP. All have "Pay Now" marked as "No". When I try to post to fund accounting it says, "Print Checks before posting". I thought that was odd. So I went into the Accounting-->Accounts Payable-->Print Computer Generated Checks. It says, "No open items found with "Pay Now" marked as Yes.

So I am a little confused as to what this may be. I thought maybe I had a check in Fund Accounting that I already printed that may be causing the issue. Which indeed I did have one post in Fund Accounting for a check that I had printed. So I posted that transactions, but still didn't make a difference.

Anyone run across this before? Any help would be appreciated.

You have actually found the problem yourself. You can not post invoices until the check has been printed, and you can not print the check until it is marked 'YES' for 'PAY NOW'. So if you change 'PAY NOW' to 'YES' then print the checks you will be able to post the transactions.

By default, when entering new invoices, the "Pay Now" is set to Yes. If, when entering new invoices, you don't mark each of them Pay Now = No, you won't have this problem when trying to print checks.

For what it's worth, version 10 now prints and posts AP checks in a different manner. A dialog pops up asking which checks you would like to print (or post). You place check marks next to the ones that you want to process.

If you are using version 10, be sure to go to http://powerchurch.com/mr to download and install the latest Maintenance Release, as this was functionality added in the free version 10.4 upgrade.