Missed check caused incorrect check numbers

[KimS]

Hi,
I'm Very new and I have a couple of problems. A manual check was created for a month that is now closed, but it was not entered in Powerchurch. This also caused the next 13 checks after this number to have the wrong check number (the checks are off by 1). First, how do I go about adding the missing check (for the month that is closed), and how do I correct the check numbers for the checks after the missed one? I thought I would do a reversal, but I get the error message in Fund Accounting that says the reversal should be done in Accounts Payable. If I go to accounts payable, I don't see an option for reversal. Do I void the check number for the checks that are not correct, then add the missing check? What about the checks after that one? Will the check numbers increase by 1 by themselves?

My "second" question deals with entering interest/bank fees. Where/how do I enter these?

ANY help you can give me will be greatly appreciated.
Kim

[Matt]

To answer your questions:

1). Enter the missing manual check in Maintain Manual Checks. I would go back to the earliest month that is still open to post it.

2). Regarding the wrong check numbers on the 13 checks--you will need to void the checks with the incorrect numbers in Accounts Payable. Then, reenter the checks with the correct number using Maintain Manual Checks.

3). Enter bank interest earned and fees in Fund Accounting under Enter Transactions.

[KimS]

Thank you for your help, but I'm so new, I need a little more detail. Because the check that was not entered should have a check number that is currently used, I'm assuming I need to void the checks that have the wrong check number first. Do I then Post to Paid Items File & Funds Accounting and then recreate the checks in Maintain Manual Checks?

Also, is there something I can look at i.e. a report or something that would show how previous fees/interest were entered?

Thanks again.
Kim

[Matt]

I would make the corrections in the order I have listed below. Then, post to the Paid Items File and Fund Accounting.

To enter bank interest earned, input an entry such as the following:

Debit Checking Account 01-1110-000
Credit Bank Interest Earned 01-4XXX-000

To enter bank fees, input an entry such as the following:

Debit Bank Fees Expense 01-5XXX-000
Credit Checking Account 01-1110-000

[KimS]

Thank you for your help, but it seems I've encountered another problem. I voided the incorrect check and recreated the check with the correct information. I selected the Post to Paid Item File and Fund Accounting. My checks posted ok. I then went to Funds Accounting and clicked Post Transactions, then clicked on Advanced. I noticed there are some other checks that were created recently that have October (the month I'm trying to post the incorrect checks to) as it's posting month also. Did I inadvertantly post these checks in Accounts Payable when I posted the ones I'm trying to correct? How do I give the checks that were written recently (there are a lot of them) the correct posting month?

Thanks for any (more) help you can give.
Kim

[KimS]

Thank you for your help, but it seems I've encountered another problem. I voided the incorrect check and recreated the check with the correct information. I selected the Post to Paid Item File and Fund Accounting. My checks posted ok. I then went to Funds Accounting and clicked Post Transactions, then clicked on Advanced. I noticed there are some other checks that were created recently that have October (the month I'm trying to post the incorrect checks to) as it's posting month also. Did I inadvertantly post these checks in Accounts Payable when I posted the ones I'm trying to correct? How do I give the checks that were written recently (there are a lot of them) the correct posting month?

Thanks for any (more) help you can give.
Kim

Along with the questions above, how do I prevent this from happening again? How do I only post the checks I'm correcting as apposed to all of the checks that are awaiting to be posted?