Payroll shows my check posted 3 extra times; Ledger doesn't

[karinette]

Help! In the course of getting my W-2 information together (nothing like waiting until the last minute...) I have discovered that one of my checks appears to be posted FOUR times within the payroll module...and when I run my W-2 info, is shown to be 4 times higher than it should be...but when I check the ledger report (searching by reference no.) it only shows up once. Does anyone have any idea what might cause this, and what I can do about the extra three posts in my paymoll module?

Thank you very much!

[Darlene]

Two things -
To get your W-2's done ASAP, manually configure the correct amount and enter it on the person's W-2. The W-3 will automatically adjust for the amounts entered on the W-2.
In Payroll, look up the repeating check - is there anything different about the dates for the duplicate checks?
If not, BACKUP, then Void the check number 3 times.
Post to fund accounting.
BACKUP, then in fund accounting, delete the three void transactions.

As I have not done this, I don't know if the system will let you void the same check three times.

If not, try the following optional correction:
Try doing a reverse check manually in Payroll. First, print out the check that posted four times. Multiply all the amounts by 3, and then enter each item as a negative figure on the appropriate payroll line.
BACKUP, then "print" the check. See if this takes care of your problem. Again, this correction would have to be voided in fund accounting to be sure your financial report accurately reflects expenditures.

Also, did you have trouble balancing with your 941 report? You may need to do a corrected 941 to balance with your W-3 information.
I have you backup so often in case any of this doesn't work.

[karinette]

Thanks for the advice--I may give that a try. I hadn't thought about posting in the payroll module and then deleting from fund accounting.

I'll let you know if it works!

Thanks again,

Karin