Return of material for credit to account

[TimTiffner]

We recently returned building materials to a vendor and they issued a credit to our account. How do we enter this transaction? We are using accounts payable and not printing a check to vendor until statement totaling entire month is received.

[Matt]

Just enter an invoice in Accounts Payable under Maintain Open Invoices and use a negative amount instead of the normal positive amount. The debit would then be to cash (instead of the normal credit). The system will not print a check until the total amount of open invoices for that vendor is positive.