Payroll Problem - Please Help

[S. Page]

One of our pastors lost a check in February.

We voided the check in March and re-wrote it in March...after we had already paid withholding taxes on the February amount to Fed & State. Now March Payroll Taxes show we owe State & Federal withholding taxes on the amount we originally paid in February at months end. (Prior to the check being voided and re-written.)

How do we fix this?

[S. Page]

Sorry. We are using Version 11.5.

[tborgal]

Did you reverse the check in Payroll or did you just void the check and issue a new one in Payroll?

[S. Page]

The check was not reversed in Payroll, only voided.

[NeilZ]

The check was not reversed in Payroll, only voided.

.

Well, a VOID and then a POST from Payroll would actually cause the 'reversing' transactions to be created for Funds Accounting. It should have been posted as February check. The void should also reverse the Payroll data entries.

The recreated check should have also been dated as a FEBRUARY check, which would then show the taxes in the correct month, and when posted to Funds Accounting would update the accounts to equal the original check amounts.

[S. Page]

Thank you.

[Jeff]

For people who might find this topic in the future. There is an easier way when someone loses a check.

• From Maintain List of Employees
• Select the Check History Tab
• Find the check the employee lost
• Select the red "X" to void that check
• On the dialog that comes up, there is a "Reissue check" option.

Select that and it will prompt you for the date that you are reissuing the check. It will handle dating the void and reissued check for you so your tax amounts will be correct.