User Support Forum

Hi,

I’m currently looking for ways to properly organise events for families, like group stays or retreats, but managing participants, the kids and all the different activities is becoming a bit of a headache. In these situations, what do you guys usually use to keep track of registrations and details? Especially since there's always different profiles to handle (adults, children, specific needs, etc.). Last time we stayed at a family hotel in Paris and trying to coordinate everyone's room and schedule without a solid tool was just a mess lol. I’m also wondering if there are any tools that make it easy to track contributions from each family, particularly when there’s multiple payments or special arrangements involved. Ideally, I need something structured enough to avoid mistakes but not too heavy to manage on a day-to-day basis. Any tips?

Areolah wrote: ↑

Fri Apr 03, 2026 8:24 am

Hi,

I’m thinking about how to organise events for families, like group stays or retreats, with proper management of participants, kids, and different activities.
In these situations, what do you usually use to manage registrations and participant details? Especially when you’ve got different profiles (adults, children, specific needs, etc.).
I’m also wondering if there are tools that make it easy to track contributions or participation from each family, particularly when there are multiple payments or special arrangements involved.

Ideally, something structured enough to avoid mistakes, but not too heavy to manage on a day-to-day basis.

FWIW .. .Powerchurch is not setup for managing such issues, however, the Accounts Receivable module can be used to track payments made on trips etc, as you issue an invoice to the person, and can track payments on that invoice.