Posting multiple A/P trans. with diff. Months

[AlyssaS]

Hi All-

I came across an issue. While I was entering multiple months of transactions under Accounts Payable, when it came time to post them under Post to File Fund Accounting, they only gave me one option for a posting month. Is that the final posting? They now show up in an activity report (the multiple months I posted under one month). So I have the following questions if anyone can help,

Is there a way to post multiple transactions under multiple months?

Is this the final posting, or do they have to be posted again from the Fund Accounting Tab? (I have powerchurch 10+)

How do I reverse this?

Thank you all for your help! It is much appreciated!!!

[NeilZ]

Hi All-

I came across an issue. While I was entering multiple months of transactions under Accounts Payable, when it came time to post them under Post to File Fund Accounting, they only gave me one option for a posting month. Is that the final posting? They now show up in an activity report (the multiple months I posted under one month). So I have the following questions if anyone can help,

Is there a way to post multiple transactions under multiple months?

Is this the final posting, or do they have to be posted again from the Fund Accounting Tab? (I have powerchurch 10+)

How do I reverse this?

Thank you all for your help! It is much appreciated!!!

What version of Powerchurch are you using? Versions 10 and 11 have the option to post to the months listed on the transaction. I believe that is the default unless it was changed. The only requirement is that those months MUST be open and not closed. However in 10 & 11 you have that option to keep up to 18 months open. You need to set that 18 month period under the program Preferences .

[AlyssaS]

Thanks!

Quick follow up question though. I selected to post the items in the wrong month to file/fund accounting through the Accounts Payable tab. Does that transaction now need to be reversed or are they able to be edited through the file/fund accounting tab?

[NeilZ]

Thanks!

Quick follow up question though. I selected to post the items in the wrong month to file/fund accounting through the Accounts Payable tab. Does that transaction now need to be reversed or are they able to be edited through the file/fund accounting tab?

If they have not been posted in Funds Accounting, you should not have a problem, as Funds Accounting will post to the month as listed on the transaction (unless the posting action has been changed from the default). You may need to edit the transaction's Posting Month to properly credit the correct month.

Unless you're really concerned with the dates as listed in Accounts Payable, there's no need to do any voids in Funds Accounting. However, if you need to keep the dates correct, you will have to void the AP check/invoice then recreate it in AP. In which case DO NOT do anything in Funds Accounting as listed above, let the AP system create the proper reversing and new transactions then post to Funds Accounting. Once the transactions are posted in FA, the system will be in sync.

[AlyssaS]

How do I set the 18 month preference for powerchurch 10+ in order to be able to post multiple transactions?

Right now when I click maintain manual checks/locate I can see the 3 different months of transactions that I inputted. When I go to select post to file and fund acct. it only gives me the option to post in one month!

How to I fix that so all 3 months won't go under just one month?

[AlyssaS]

I just went under Preferences and and saw that the account 3 of months is set up for 18 already... yet when I go to post I only get the one selection...

[NeilZ]

How do I set the 18 month preference for powerchurch 10+ in order to be able to post multiple transactions?

Right now when I click maintain manual checks/locate I can see the 3 different months of transactions that I inputted. When I go to select post to file and fund acct. it only gives me the option to post in one month!

How to I fix that so all 3 months won't go under just one month?

When you go to post, you should see a dialog box appear with a checkbox next to this "Transaction date determines accounting month".
Underneath that line is one that says "Fund Accounting Month:" .. with the month and year that is currently setup in Fund Accounting.

The checkbox MUST be checked. When is it checked the system will post the transaction in the correct month.

If you don't see that checkbox or that phrase about "Transaction date determines .. ", then there's something wrong. We will need to know what the date of the program is, you find that by going to the HELP pull down menu and selecting About Powerchurch Plus[/i]. The date of the program should be listed there ( I forget if v10.4 has the tabs that say Registration Information and System Information. If it does then this data is on the System Info tab.

The last v10 update was on 01/09/2012 - if the program date listed on the info screen is anything but that date, then you should download the last MR for v10 from the Downloads area of the site, and install it.

FWIW ... you should try to convince your church board, or finance committee, etc to upgrade to v11.55. Version 10 is no longer being supporting in any way other than on this forum.